UltraFind™  Version 1.0.3

Designed and Programmed by Julian Linford and Steve Linford.
Copyright © 1993-94 UltraDesign Technology Ltd.  All Rights Reserved.
                                                     

CONTENTS:                10 THINGS YOU NEED TO KNOW
                          FINDING FILES BY CONTENT
                          FINDING FILES BY TYPE
                          USING PRESETS
                          USING ULTRAFIND TO BACKUP FILES
                          USING COPYRIGHT-IT™
                          ABOUT COPYRIGHT-IT™
                          CHOOSING VOLUMES
                          JUST IN CASE YOU WERE WONDERING...
                          RESTRICTIONS
                          DISCLAIMER
                          SITE LICENCES
                          TECHNICAL SUPPORT INFORMATION
                                                     

10 THINGS YOU NEED TO KNOW (Quick Start)

•   You set up search criteria by selecting one or more of the buttons on
     UltraFind’s front panel.  The buttons illuminate when options are set.
     To turn a button off, hold the <Option> key down while clicking it.

•   When you press SCAN, UltraFind displays a scrolling list of the files
     it has found that correspond to your search criteria.  The file search (scan)
     is very fast, however if you want to search even faster, select Turbo! from
     the Search Menu.

•   By pressing the Spacebar you can toggle the list to display 3 different views:  
     Finder, Pathname and Hierarchical view.  This makes it easy to see where 
     files are located and to pick the correct file from a list of similar files.

•   When the file list window is in Finder view mode (similar to the Finder's
     View By Name), you can sort the list by clicking on any heading e.g. Name,
     Size, Kind, Date Modified. This allows you to see at a glance the differences 
     between several files having the same file Name, for instance.

•   If you need more information on a file in the list, move the cursor over
     the files’s icon and a File (or Folder) Information Box will be displayed.

•   To open (launch) any file in the list, just double-click on it.  If you want
     UltraFind to quit after opening your file, hold the Command key down while
     double-clicking the file in the list.  If you want to open the Parent Folder 
     of a file in the list, hold the option key down and double-click the file.

•   To select multiple files from the list, hold the <Shift> key down. To select
     all the files in a list you can use the usual <Command-A> (Select All).

•   You can customise UltraFind to your business by creating your own search
     menus using the “Save Current Settings” command (in the Search Menu).
     This allows you to save complex search criteria as ‘Presets’ for fast reuse.

•   During long searches (i.e: searching through file data for strings of text or
     sentences), you can use the small grey “hide” button (in the lower right 
     corner of the window) to move UltraFind out of the way while you carry on
     with your work. It will continue scanning in the background and notify you 
     by flashing an icon in the menu bar when it has finished.

•   Remember that you do NOT need to enter anything in the the“Find:” box,
     on UltraFind's front panel. This box searches on file names and works the
     same way as the standard Macintosh Find, looking for files by File Name 
    (or part of).  We have placed this on the front panel for quick access; but
     unless you want to specify a file name, you should leave this box blank.

•   Although UltraFind™ is an application, it is designed to live in your Apple 
     Menu and behave as a Desk Accessory.  If it is not there, place it (or an
     Alias of it) in your Apple Menu Items Folder (inside your System Folder).
     If you are a professional Macintosh User you may find it convenient to put
     an UltraFind Alias in the bottom left corner of your desktop for fast access.

                                                     

FINDING FILES BY
FILE CONTENTS

The “File Contents” button allows you to search for specific words or parts of
sentences WITHIN files.  This type of search looks for text (words, telephones,
addresses, dates, figures, names, etc.) in all types of files (including EPS).
Example:

•  You need to find all documents on your system or archive that refer to a
    particular project, contract or event - such as the specifications, memos
    and charts relating to a product launch in Tokyo...

    Enter any words (or parts of sentences) that all documents would be likely
    to have in common (to find the above you could enter the product name, or
    part of it, and the words “Launch” and “Tokyo"). 

NB: Because it sifts through ALL the information contained in a File, this type
of search can take time. If possible, you should narrow down the choice of files it
can inspect by using “Start search from...", or by specifying the file's creator 
application or type (under “File Kind") or giving a date.

For this reason we have designed UltraFind so that it scans in the background. 
If you do need to engage it on a text search of your entire network, just press
the grey “Hide” button (bottom right) and carry on with your work, it will 
alert you when it's finished. Also note that searching by file contents does not
distinguish between upper and lower case characters.

»»  Advanced users and developers: Checking "Search Resources" finds given 
       ASCII or HEX strings (and references to external file names) hidden within 
       applications, INITs, CDEVs or system resources.

»»  You can also use UltraFind's Examine Raw Data function to look inside any
       selected file (regardless of the application which created it). To view data
       in the resource fork - instead of the data fork - hold down the option key
       while selecting the menu.

                                                     

FINDING FILES BY
FILE TYPE

The File Type option finds specific types of files such as all Fonts, Sounds, TIFF,
PICT or EPS, Movies, Xtensions, Filters etc., or all files belonging to a specific 
application.  Example:

•   If you are a Graphic Design studio or Service Bureau, you may have fonts, EPS
     or Xtensions all over the network - and the ones you need are always on 
     someone else's machine... 

     Solution: entering “LWFN” or “FFIL” in the Type box finds all fonts on your 
     system. Entering “CUST” in the Type box finds all QuarkXpress Xtensions.
     You can then simply select what you need and press Move or Copy.

    (Please note that in most cases it is illegal to copy commercial software across
     machines.)

The file type dialog also allows you to search for other types of files such as
Aliases and invisible files.  Leave the creator box blank, unless you are looking
for files created by a particular application.

Here is a list of commonly used file types you may find useful:

8BFM = Adobe Photoshop Filters            APPL = Applications
TIFF = Tagged Image File                         Fltr = Claris Translators
PICT = QuickDraw Picture                      sfil = Sound file
EPS = Encapsulated PostScript File        tfil = TrueType Font
PRER = Printer Driver                          DFIL = Desk Accessories
DRVR = Device Driver                            TEXT = ASCII text
RDEV = Chooser Extension                      ???? = Unidentified Files 
INIT = System Extension                         ADgm = After Dark modules
cdev = Control Panel                               FMPR = FileMaker Pro Databases
PACT = Compact Pro archive                  MWII = MacWrite II
DSEA = DiskDoubler SEA archive           MSWD = Microsoft Word 4.0/5.0
ASPF = PostScript font                           XCEL = Microsoft Excel
STAK = HyperCard stack                         ALD4 = Aldus Pagemaker 4.0
MACS = System software                        MW2D = MacWrite II document
zsys = System suitcase (System 7)       WDBN = Microsoft Word 4.0/5.0 doc
ZSYS = System doc (System 6)              movr = font, DA, & sound files

»»  File Creator signatures and types are displayed in the listing window,
        when you move the cursor over a file's icon.  You can read a specific
        file's Type and then search on it to find similar files.

»»  Clicking on the “creator list” in the file type/creator dialog allows you
       to build a list of all the applications on your system. Then when you pick
       an application from the list, all the file types that the application can
       understand are placed in the “type list” underneath.

                                                     

USING
PRESETS

A “Save current settings...” command allows you to customise UltraFind's
Search Menu, adding menu items (Presets) to create powerful compound
search routines specific to your system setup or business.  

You can add as many Presets as you need to the Search Menu, and call them
whatever you like. UltraFind automatically assigns key commands to the first
10 presets in the menu.

Example:

•    If you regularly wanted to find all the memos created on your system today 
     that concern “Product” or a given subject, you can search for files of the
     memo type (choose the application name from File Type/Creator), with the 
     modification date (File Date) set to ‘Today’, and containing the words 
     “Product” (File Content). You can then choose “Save Current Settings” 
      and save this setup as "Check Product".

To remove a Preset from the menu, keep the <Option> key down while selecting
the Preset menu item to be removed.

When saving a Preset, ensure that AutoScan is checked if you want UltraFind
to scan for those files straight away. Leave AutoScan unchecked if you just
want the search criteria restored (ie: where you might want to change or add
criteria before scanning).

You may also find it convenient to make a preset that turns all the current
search criteria (buttons) off. (Just turn all the buttons off and Save Current
Setup, calling it something like “Clear all Settings".)

                                                     

USING ULTRAFIND TO
BACKUP YOUR WORK

UltraFind can find everything on your system that needs backing up by simply
selecting “Files NOT Backed Up” and pressing Scan.

Using the “Start Search From” button you can confine the search for backup files
to just your work or admin disks/folders. Or if you only need to back up certain
types of files, just scan for those types only.

•  If you wanted to regularly back up only certain groups of files - say your 
    databases for example - you could set the File Type/creator option to scan for
    database files (ie: FileMaker databases have the type: ‘FMPR’), and set ‘Files
    NOT backed up’ to ON. Then save the settings as a Preset.

Once UltraFind has found everything you need to back up, you can Select-All
(<Command-A>), and choose Backup from the File Menu.

Notice that while your files are selected (highlighted), the total size is given
in the bottom left corner. You need to have at least this amount of space free
on whatever medium (volume) you are going to back up to.

To frequently backup certain folders or groups of files you can save your backup
settings as Preset Menu Items (see “Using Presets” above).
                                                     

USING ULTRAFIND TO
COPYRIGHT FILES

We have included a special copyrighting function for producers and creators
of artwork, documents, music, and in fact any original material which is
electronically distributed. 

Unfortunately, unless you can embed your copyright line into your document
or picture, which is not usually possible or practical, most of the creations
leaving your Mac are free to become other people’s Clip Art. Until now, that is.

UltraFind can write your copyright byline and information permanently into
a file using the CopyRight-IT™ function, so that it will appear in the file’s
‘Get Info’ box wherever the file goes.

Using any of the above search criteria, find the files you wish to copyright,
select them, and choose “Copyright the selected files” from UltraFind's
CopyRight-IT menu (<Command-G>).

NB: Before you rush off and tag all the artwork files on your disks, (which you
could do by finding file types ‘TIFF’, ‘PICT’ or ‘EPS’) you should configure
your copyright info first or you could permanently tag them all with useless 
information!  Choose “Configure...” from the CopyRight-IT™  menu and enter
your copyright & contact info.

For security reasons, if a file already carries copyright information, 
CopyRight-IT™ will not overwrite it.
                                                     

VOLUMES

Volumes need to be mounted in order for UltraFind to see them. Mounted disks
appear in the Volume Menu from which you can select or deselect those to be
scanned.

‘Check Volumes’ rebuilds the list of all currently mounted volumes and checks
them all.  You can use it to make UltraFind aware of any new volumes which may
have mounted since it was launched, except for floppy disks, which are detected
automatically.

To  check just one volume from a long list, hold the <Option> key down when you
click on the volume menu.

                                                     

JUST IN CASE YOU WERE WONDERING...

For security reasons, UltraFind will not delete any files itself. If you tell it to
trash a file it will simply put in in the Trash - it is up to you to empty the
Trash/Wastebasket later.

Groups of files are moved (or copied) 4 at a time. Therefore if you are moving
large amounts of files around, especially files coming from different volumes,
UltraFind will split them into groups of 4 and give you a ‘count-off’ beep.
(This gets around a limit in the Macintosh® Finder’s AE Buffer size, a 'feature'
which we hope Apple will 'exterminate' in future versions.)

Consistent with the normal operation of the Macintosh Finder, moving files 
between volumes does not remove the original item. After moving files from 
mounted volumes you must press 'Trash' if you want to delete the original item. 

And yes, UltraFind will eventually run out of memory if you tell it to find 
everything on your Mega-Giga. If it does, alocate some extra memory to it.
(From the Finder's Get Info box).  Also with low memory UltraFind may have 
to resort to displaying a little screen flicker, if this bothers you, increase the
memory. (The more memory you give it, the better.)

The current version has known incompatibilities with some automatic file
compression INITs, such as AutoDoubler.

                                                     

RESTRICTIONS

You may not reverse engineer, decompile, or disassemble this Software. You
may not modify, adapt, translate or create derivative works based upon this
Software or it's interface in whole or in part. You may not modify or remove
any insignia or proprietary notices from this Software. 

You may not sell, lease, rent or loan this Software or distribute this Software
in any commercial format without the prior written consent of UltraDesign
Technology Ltd.

UltraFind and CopyRight-IT are trademarks of UltraDesign Technology Ltd.

DISCLAIMER

This Software is provided “as is” without warranty of any kind. UltraDesign
Technology Ltd. does not warrant, guarantee, or make any representations
regarding the use or the results of the use of this Software or any
accompanying documentation in terms of their accuracy, reliability or
otherwise.  You expressly acknowledge and agree that the use of this
Software is entirely at your own risk.

SITE LICENCES

If you wish to install UltraFind on more than one machine, you must get a 
separate UltraFind User Licence for each Macintosh®. Please contact us for
Site Licence discounts.

                                                     

ULTRAFIND REGISTRATION AND TECHNICAL SUPPORT

(Technical Support is limited to registered users only, please quote your
registration number in all communications)

UltraDesign Technology Ltd.
69 St.George's Square, London, SW1V 3QN, England.

Tel: (071) 931-0010            Fax: (071) 630-9105

(The International Dial Code for London from most countries is:  00 44 71)

AppleLink: ULTRA.TEC.UK        (InterNet: ultra.tec.uk@applelink.apple.com)

                                                     




~